Accounting for Extended Warranty Journal Entry

When the customer comes for repair or maintenance of the product, the revenue is realized, and the revenue earned is made. If a buyer of a knife finds that the knife is blunt and not fit for cutting, the implied warranty of fitness is applicable for replacing such a product. Implied warranty of merchantability confirms that the products meet the reasonable buyer’s expectations and are merchantable. However, one type of implied warranty requires oral or written assurance, which is the merchantable warranty. Therefore, we will talk about the process of warranty, issuing warranties, and accounting for warranties by an entity. We all know without a doubt that’s a warranty -Warranty of repair, replacement, discounted repairs, etc.

  • Assurance type warranties would continue to be accounted for under the cost model.
  • This will help to cover any additional costs that may arise in the event of a claim.
  • The product warranty they provide is an agreement in which maintenance is provided by them for a specific period of time and this warranty is included in the price of their products.
  • They can be used multiple times within the allowed period, saving businesses money in the long run.
  • When a firm sells a product with a guarantee, the company is obligated to fix or replace it if it is defective.
  • As you may know, such promises usually last for a specific period, such as a year, three years, or five years.

As you will see, there are several different entries that we cover, providing a comprehensive review. Assume in the year following the sale (Year Two) that repairs costing $13,000 are made for these customers at no charge. The expense has already been recognized in the year of sale so the payments made by the company serve to reduce the recorded liability. A business’ warranty expense is the cost of repairing or replacing items it has sold or is expecting to incur in the future.

What is the journal entry to initially record a warranty?

In order to receive this warranty, customers require to pay in advance, and service will provide a base on the contractual period. The company will receive cash and need to provide service later, so they need to record unearned professional invoice design revenue and recognize income based on a straight-line basis. It should be allocated based on the number of months which is easy and more flexible. The company sells warranty services to customers to cover a long period of time.

  • The revenue from the sale of the refrigerators is recognized in Year One so the warranty expense resulting from those revenues is also included at that time.
  • For example, during January, the company ABC has sold 10 products for $100,000, all of which include a five-year warranty of repairs.
  • So, the warranty’s accounting nature is an expense for the entity that will be debited to the company’s accounts at the time of sale against the warranty provision account.

While the credit creates the liability account, reflecting the estimated debt the company thinks it has at present. Let us say our ABC Ltd sells widgets to the general public to work through a few journal entries. The widgets come with a one year warranty for repair or replacement. ABC sells 1,500 units per month, and from five years of historical data, it receives approximately 5 per cent of annual units sold as claims. These claims are running at an average cost of approximately $100 each. Historically, similar products resulted in lifetime warranty expense of $0.2 million for each $10 million of sales.

Provision for Warranty Journal Entry

As discussed earlier, no retroactive changes are made in previously reported figures unless fraud occurred or an estimate was held to be so unreasonable that it was not made in good faith. The following journal entry will be passed at the time of fulfilling the warranty claim. Warranties are an important part of any business’s operations and can help to ensure customer loyalty and satisfaction. Therefore, for the entities purchasing extended warranties, it will be recorded as a normal operating cost. We already discussed that the manufacturers’ warranty is mostly a standard of 1 year or 2 years. Many vendors go for an extended warranty to ensure that their customers are satisfied.

What warranty do you have?

So it needs to separate the revenue and record it on a monthly basis. When the company sells the product to customers, the company needs to estimate the warranty expense and record it in the same accounting period. The estimation of the warranty will depend on past experience and management assumptions. It is the warranty that the company sells separately to the customers and provides service in addition to assurance. It is optional for the customers, they have the option to purchase the warranty or not. The company has separated performance obligations toward the customers.

Benefits of availing warranty as a customer

So, the warranty expenses will be debited at the time of sale and a provision for warranties is created which will be recorded in the liabilities in the balance sheet. The business needs to record warranty estimates in the accounting record, and it’s done to ensure appropriate accounting and financial reporting is performed. From an accounting perspective, if the Warranty is of assurance type, the Warranty’s provision is credited at the time of product sales and debited at the time of warranty execution. The sale of products will result in warranty expense even if no claims are made during that period, thereby affecting the income statement. The warranty liability and inventory account balances are both reduced as claims appear in later accounting periods.

Example# 3: Both Assurance and Service type Warranty

All the aspects of warranties, their types, accounting treatment, and nature have been discussed in detail. This elaborative article can help account for warranties to show the true profitability in the financial statements. From an accounting view, this assurance brings with it potential obligations on the part of the seller. And it’s the conditions that are required for us to bring to account this obligation that we will look at next, under provisions. In this adjusting entry, the change in the expense is not recorded in the period of the sale.

Warranties that provide a service

Warranty expenses should be matched and recorded in the same period as their corresponding warranty revenues earned. Once actual warranty expenses are incurred, the liability will be reduced in the firm’s books. For estimating the warranty expenses, companies use historical data that shows how much it costs to replace or repair defective or malfunctioning products. And the warranty contract’s estimated cost of honoring it should be recognized in the period when the sale occurs under the matching principle of accounting. The company can record the warranty liability with the journal entry of debiting the warranty expense account and crediting the warranty payable account.

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