Documentation is any document that has information that can be retrieved and reviewed at a later time. This includes documents that were created on physical or paper form, as well as ones that are created in a digital format with computer applications like word processors, spreadsheet programs and image editing software. Documentation is typically arranged in accordance with a set of standards and conventions to ensure that the new documents are of the same design and structure to the older ones. This helps ensure consistency and clarity within the workflows of the organization and the documentation system.
In contrast to traditional paper or physical records, documents stored in digital formats are typically assigned a unique file name to distinguish them from other records. This helps to organize files and lets users access information quickly, without opening multiple documents. Documentation is often organized into folders to make it easier for those who have large amounts of data to find specific records.
Apple apps such as Pages and TextEdit and third-party apps available in the Mac App Store allow you to create various types of documents. This includes letters, reports, essays, financial charts, slideshows, presentations and more. These documents can be used on different platforms, and allow for easy collaboration among team members.